Stav Shimoni
Office Manager & Operations Specialist | AI-Enhanced Workflows
I'm seeking an Office Management or Administration role.
I specialize in creating seamless office environments and the proactive,
people-centered workflows necessary to turn operations into a positive culture.
Let’s build a vibrant, high-functioning workspace together.
About me
Nice to meet you!
I’m Stav, a proactive and vibrant operations professional with a "can-do" approach to office management. I specialize in creating seamless, positive work environments by blending high-level organizational skills with a human-centered touch. With a background in scaling social-impact initiatives and optimizing business workflows, I excel at multitasking in fast-paced settings and leveraging technology to ensure office operations run like clockwork.
Skills
Hebrew - Mother Tongue
English - Fluent
Core Competencies: Office & Facility Management, Workflow Optimization, Inventory Control,
Cross-Functional Coordination.
Technical Skills: CRM Systems, AI Automation & Prompt Engineering, Custom Reporting & Follow-
up Tracking.
Interpersonal & Communication: High Emotional Intelligence (EQ), Active Listening, Conflict
Resolution, Empathetic Communication, and Exceptional Interpersonal Relations.
Tools: Google Workspace, Microsoft Office (Excel, Word, Outlook), ClickUp, Canva, Wix, CapCut,
Wondershare PDFelement.
Shai Institute - Office Manager & Operations
(2024–Present)
Developed comprehensive reporting systems to track task workflows, contributing to two years of sustained revenue growth. Transformed a three-day, two-person operational process into a streamlined, single-owner task taking only minutes to execute. Spearheaded technical improvements and streamlined processes, optimizing efficiency to the point where full-time operational tasks could be handled by a part-time role. Managed end-to-end onboarding for freelance therapists, including resume screening, initial interview scheduling, and document collection.
Yomi Sushi Line - Assistant Manager
(2020-2023)
As the primary lead for daily operations, I managed a team of ten and took full responsibility for the facility's seamless performance. I coordinated directly with suppliers and maintenance vendors to optimize inventory levels and facility standards. By streamlining procurement and staff workflows, I reduced waste and improved service-cycle efficiency while maintaining a high-standard workplace culture.
Camp Ramah in Wisconsin - Counselor
(2018)
Provided vocational support and workplace accompaniment for adults with special needs, resolving professional challenges to foster full independence.
Bravely - Project Manager & Initiative Lead
(2024–Present)
Directed the full project lifecycle of a social-impact initiative from the ground up, building custom CRM trackers and launching an index of professionals dedicated to body positivity and mind-body connection. Coordinated a network of 100+ professionals to expand the index and collaborate on shared website content, while also growing an engaged community group to over 1,500 members. Leveraged Generative AI tools to automate project workflows and manage the production of 60+ monthly content assets to drive community engagement and platform growth.
ALUT - Instructor
(2015–2019)
Led programs for a caseload of 12 adults on the autism spectrum, teaching practical and social skills to achieve measurable progress in personal independence and daily functioning.
Military Service
(2013-2015)
During my service, I was responsible for managing sensitive security files and high-volume administrative data with total accuracy. I realized early on that our manual reporting was inefficient, so I developed custom tracking systems that made retrieving information much faster for our unit. This role taught me how to work effectively under pressure and stay organized in a fast-paced, high-stakes environment where attention to detail is non-negotiable.
EXPERIENCE
Education & COURSES
Google Project Management Certificate - Coursera
Google AI Essentials &
Google AI Prompting Essentials - Coursera
Wix Website Builder Course - Gravity
Successful Presentation - Coursera
Entrepreneurship Course, “Starting a Business” - Maof
AI for Administrative Roles &
AI in Project Management - Linkedin Learning
Instructor Training for Individuals with Special Needs – Beit Izzy Shapiro
High School Diploma (Business Track)
Animal shelter “Raanana & Kfar Saba Love Animals”
Ranana (2022)
Food distribution for families in need
Herzliya (2021)
volunteer
work
Contact
I’m always happy to chat!
Reach out if you’d like to discuss career opportunities or if you're looking for someone to help make
your office a more seamless and happy place to work.